Job Sign-Ups
We are a co-op and therefore in order for this to be a successful program, every family must sign-up for one volunteer job. Please scroll down the list below and see what job you will take on to bless the program and help it to run efficiently. Thank you.
***Sign Up - Click Here ***
read explanation of job below
1. Bookkeeper
• Organize registration packets.
• Send packets with office runner to make copies at the school office.
• Each coach to have copies of the "Release of Liability" forms for their players.
• Collect fees and turn in to Tracy at the school office for the basketball program.
• Send out reminders about balance owed when payments are due.
• Keep books updated as payments are made.
• Organize registration packets.
• Send packets with office runner to make copies at the school office.
• Each coach to have copies of the "Release of Liability" forms for their players.
• Collect fees and turn in to Tracy at the school office for the basketball program.
• Send out reminders about balance owed when payments are due.
• Keep books updated as payments are made.
2. Registration for Camp/Try-Outs
• Arrive @ 1:30 on November 15th to set up and be ready to welcome players.
• Collect registration packets and place in alphabetical order.
• Place players names on K-4th list or league player list.
• Write in any payments made on their form.
• Turn registration packets and payments to bookkeeper.
• Arrive @ 1:30 on November 15th to set up and be ready to welcome players.
• Collect registration packets and place in alphabetical order.
• Place players names on K-4th list or league player list.
• Write in any payments made on their form.
• Turn registration packets and payments to bookkeeper.
3. Office Runner
• Make copies at the office, of assigned forms as needed.
• Turn in payments once they have been recorded with the bookkeeper.
• Drop off or pick up any items as needed.
• Make copies at the office, of assigned forms as needed.
• Turn in payments once they have been recorded with the bookkeeper.
• Drop off or pick up any items as needed.
4. Spirit Wear Orders
• Send out order form attachments to the basketball group.
• Send out order forms through the office for newsletter and weekly school-wide updates.
• Arrange p/u of completed orders w/Julie Sherman.
• Deliver product to families at practice.
• Deliver product to the school office for HCS families that are not in basketball.
• Send out order form attachments to the basketball group.
• Send out order forms through the office for newsletter and weekly school-wide updates.
• Arrange p/u of completed orders w/Julie Sherman.
• Deliver product to families at practice.
• Deliver product to the school office for HCS families that are not in basketball.
5. Uniform Coordinator
• Arrive at 1:30 on November 15th to set up and distribute practice jerseys.
• Fill out form with player name, practice jersey size and number.
• Collect practice jerseys from participants on Nov. 17th if they do not intend to play during the season.
• Pass out game jerseys and shorts on Dec. 6th and 8th.
• Make spreadsheet with player name, jersey size, number and short size.
• Arrive at 1:30 on November 15th to set up and distribute practice jerseys.
• Fill out form with player name, practice jersey size and number.
• Collect practice jerseys from participants on Nov. 17th if they do not intend to play during the season.
• Pass out game jerseys and shorts on Dec. 6th and 8th.
• Make spreadsheet with player name, jersey size, number and short size.
6. Uniform Assistant
• Arrive @ 1:30 on Nov. 15th to help set up and distribute practice jerseys.
• On Dec. 6th and 8th, bring one team over at a time for assigning uniforms starting with the youngest teams.
• Assist in the passing out of uniforms.
• Arrive @ 1:30 on Nov. 15th to help set up and distribute practice jerseys.
• On Dec. 6th and 8th, bring one team over at a time for assigning uniforms starting with the youngest teams.
• Assist in the passing out of uniforms.
7. Follow-Up Phone Call Parent
• Responsible for phoning families that have not responded when needed (will be given a list of who).
• Responsible for any other member related calls when needed.
• Responsible for phoning families that have not responded when needed (will be given a list of who).
• Responsible for any other member related calls when needed.
8. "March Gladness" Tournament Coordinator
• Set-up "mysign.com" on the website for families to sign-up for tournament jobs (list of tournament jobs will be provided).
• Contact host hotel to make reservations.
• Confirm reservations and cancel any rooms that are no longer needed 1 week before.
• Pay hotel through the school account (coordinate through Tracy West).
• Turn receipts from hotel in to Tracy at the school office.
• E-mail the bookkeeper with all the totals for the hotel and any other expenses.
• Tournament shirt and tournament program orders and collect fees, getting check sent in from the office.
• Set-up "mysign.com" on the website for families to sign-up for tournament jobs (list of tournament jobs will be provided).
• Contact host hotel to make reservations.
• Confirm reservations and cancel any rooms that are no longer needed 1 week before.
• Pay hotel through the school account (coordinate through Tracy West).
• Turn receipts from hotel in to Tracy at the school office.
• E-mail the bookkeeper with all the totals for the hotel and any other expenses.
• Tournament shirt and tournament program orders and collect fees, getting check sent in from the office.
9. Tournament Assistant
• Coordinate volunteers for tournament (list of tournament jobs will be provided).
• Assign players/chaperones/coaches/family members to rooms.
• Contact volunteers to make sure they understand their jobs.
• Assign jobs to those who have not volunteered (list will be provided).
• Coordinate all volunteer jobs through the website.
• Coordinate volunteers for tournament (list of tournament jobs will be provided).
• Assign players/chaperones/coaches/family members to rooms.
• Contact volunteers to make sure they understand their jobs.
• Assign jobs to those who have not volunteered (list will be provided).
• Coordinate all volunteer jobs through the website.
10. High School Letter Orders
• Send out e-mail to the group to offer a High School letter for $10.
• Take orders and get # of requested letters to Judy Beckmann.
• Distribute letters and collect the fees.
• Turn money and list of those who puchased letter in to the bookkeeper.
• Send out e-mail to the group to offer a High School letter for $10.
• Take orders and get # of requested letters to Judy Beckmann.
• Distribute letters and collect the fees.
• Turn money and list of those who puchased letter in to the bookkeeper.
11. Child Care for the Coaches Children at Practices (Responsible for the coaches kids only)
• Bring a few games for the younger ones to play.
• Some will only need to be watched during the second hour of practice.
• Keep children from running around the gym or outside unattended.
• Bring a few games for the younger ones to play.
• Some will only need to be watched during the second hour of practice.
• Keep children from running around the gym or outside unattended.
12. Devotion Coordinator
• Write-up a short devotional weekly to touch on a Godly character.
• Send it out by e-mail to the group on Mondays.
• Write-up a short devotional weekly to touch on a Godly character.
• Send it out by e-mail to the group on Mondays.
13. Clean/Up and Lost and Found
• After practice, pick up any empty water bottles left lying around.
• Gather items or basketballs left behind and bring them to next practice.
• After practice, pick up any empty water bottles left lying around.
• Gather items or basketballs left behind and bring them to next practice.
14. Photographer
• Take action shots at basketball games. Team rosters will be given to you.
• Send pictures through e-mail to CD Producer.
• Send any photos that would make great blooper or funny shots to CD Producer.
• Send great action shots to the yearbook staff before February 15th.
• Take action shots at basketball games. Team rosters will be given to you.
• Send pictures through e-mail to CD Producer.
• Send any photos that would make great blooper or funny shots to CD Producer.
• Send great action shots to the yearbook staff before February 15th.
15. Photographer/Helper
• Take action shots at basketball games. Team rosters will be given to you.
• Send pictures through e-mail to CD Producer.
• Send any photos that would make a great blooper or funny shots to CD Producer.
• Send great action shots to the yearbook staff before February 15th.
• Coordinate with the other photographer the best way to get a shot of each player.
• Take action shots at basketball games. Team rosters will be given to you.
• Send pictures through e-mail to CD Producer.
• Send any photos that would make a great blooper or funny shots to CD Producer.
• Send great action shots to the yearbook staff before February 15th.
• Coordinate with the other photographer the best way to get a shot of each player.
16. End of Season CD Producer
• Produce a slideshow w/music highlighting the basketball season.
• Include team pictures and rosters. The list will be given to you.
• Make sure there is an action shot of each player in the program.
• Add a bloopers or humor section.
• Make 1 copy for each family in the program as well as coaches.
• CD's will be provided.
• Produce a slideshow w/music highlighting the basketball season.
• Include team pictures and rosters. The list will be given to you.
• Make sure there is an action shot of each player in the program.
• Add a bloopers or humor section.
• Make 1 copy for each family in the program as well as coaches.
• CD's will be provided.
17. End of Season Team Pictures
• Get all the team rosters.
• Team and senior pictures will be sent to you in attachments by e-mail.
• Make 1 copy of team picture for each player and 3 extra for each team.
• Make 2 copies of each senior's photo.
• Give to Judy Beckmann by the last game of the season.
• Get all the team rosters.
• Team and senior pictures will be sent to you in attachments by e-mail.
• Make 1 copy of team picture for each player and 3 extra for each team.
• Make 2 copies of each senior's photo.
• Give to Judy Beckmann by the last game of the season.
18. Article Writer for School Newsletter
• Watch for deadlines for the school newsletter and get the game schedules sent in.
• Send the game schedule to the office for the weekly school-wide updates.
• Get info from each of the coaches to send in an article for the newsletter.
• Send in an article with the highlights of the season for the April newsletter.
• Send in a picture spread for the April newsletter also.
• Watch for deadlines for the school newsletter and get the game schedules sent in.
• Send the game schedule to the office for the weekly school-wide updates.
• Get info from each of the coaches to send in an article for the newsletter.
• Send in an article with the highlights of the season for the April newsletter.
• Send in a picture spread for the April newsletter also.
19. Award Banquet Coordinator
• Find and book a location for the end of the year award banquet.
• Determine if it is a dessert or a meal and if it is a potluck, pizza or other.
• Send out information to the bball families in advance.
• Set Up.
• Clean Up.
• Find and book a location for the end of the year award banquet.
• Determine if it is a dessert or a meal and if it is a potluck, pizza or other.
• Send out information to the bball families in advance.
• Set Up.
• Clean Up.
20. Award Banquet Assistant
• Be available to assist the coordinator with any of the duties.
• Help with set up.
• help with clean up.
• Be available to assist the coordinator with any of the duties.
• Help with set up.
• help with clean up.
21-28. Team Parent
List below of coaches and their teams are what we anticipate but could change depending on player turn out.
• Make a phone roster for the team and send it through e-mail to each family and the coach.
• Organize a snack sign-up.
• Find a parent that would be willing to do the stats during the games.
• Find a parent willing to do the shot chart during games.
• Organize a team get together.
• Coach thank you gift.
21. Team Parent for Teri Myers 12U Girls Team
List below of coaches and their teams are what we anticipate but could change depending on player turn out.
• Make a phone roster for the team and send it through e-mail to each family and the coach.
• Organize a snack sign-up.
• Find a parent that would be willing to do the stats during the games.
• Find a parent willing to do the shot chart during games.
• Organize a team get together.
• Coach thank you gift.
21. Team Parent for Teri Myers 12U Girls Team
22. Team Parent for Mike Andreotti's 12U Boys Team
23. Team Parent for Philip Conover's 12U Boys Team
24. Team Parent for Samuel Hughes' 12U Boys Team
25. Team Parent for Terry Shimamoto's 14U Boys Team
26. Team Parent for Terry Shimamoto's HS JV Girls Team
27. Team Parent for Kim Stoddard's HS Varsity Girls Team
28. Team Parent for Stuart Hughes' HS Varsity Boys Team
29. Team Parent for K-4th Group
• Make a phone roster for the team and send it by e-mail to each family and the coaches.
• Organize a snack sign-up.
• Organize 4 Friday dates where the team can have a scrimmage game.
• Coach thank you gift.
• Make a phone roster for the team and send it by e-mail to each family and the coaches.
• Organize a snack sign-up.
• Organize 4 Friday dates where the team can have a scrimmage game.
• Coach thank you gift.
30. Awards/Medals for League Players
• Purchase ribbons for each player (turn in receipt for reimbursement).
• Coach thank you gift.
• Give list of players with correct spelling to Julie Sherman for the certificates.
• Turn certificates in to Judy Beckmann 1 week prior
• Purchase ribbons for each player (turn in receipt for reimbursement).
• Coach thank you gift.
• Give list of players with correct spelling to Julie Sherman for the certificates.
• Turn certificates in to Judy Beckmann 1 week prior
31. Awards/Medals for League Players
• Make list of all high school players and organize pins they earned.
• Print up labels for 1 MVP and 2 all-league medals per team.
• Give list of players with correct spelling to Julie Sherman for the certificates.
• Turn it all in to Judy Beckmann 1 week before the award banquet.
• Make list of all high school players and organize pins they earned.
• Print up labels for 1 MVP and 2 all-league medals per team.
• Give list of players with correct spelling to Julie Sherman for the certificates.
• Turn it all in to Judy Beckmann 1 week before the award banquet.
32. Car Wash Organizer (money raised goes toward the fees for the families that participate)
• Schedule date, time location for a car wash.
• Sign-up sheet for bringing items needed.
(Car wash soap, towels, buckets, sponges, hoses, tire brush, donation box, table, chairs & sunscreen)
• Advertise in the newsletter and weekly school-wide updates.
• Make car wash posters.
• Turn in money and list of participants to bookkeeper.
• Schedule date, time location for a car wash.
• Sign-up sheet for bringing items needed.
(Car wash soap, towels, buckets, sponges, hoses, tire brush, donation box, table, chairs & sunscreen)
• Advertise in the newsletter and weekly school-wide updates.
• Make car wash posters.
• Turn in money and list of participants to bookkeeper.
33. Yard Sale Organizer (money raised goes toward the fees for the families that participate)
• Schedule date and location.
• Advertise the need for donations and set a drop off site and date.
• Advertise on Craig's List, HCS Newsletter and in the weekly school-wide updates.
• Sign-up sheet for shift work.
• Price things, make signs and hang up the night before.
• Set up at 6AM and clean up by noon.
• Make arrangements beforehand to have charity p/u leftovers at 1:00.
• Turn in money and list of participants to the bookkeeper.
• Schedule date and location.
• Advertise the need for donations and set a drop off site and date.
• Advertise on Craig's List, HCS Newsletter and in the weekly school-wide updates.
• Sign-up sheet for shift work.
• Price things, make signs and hang up the night before.
• Set up at 6AM and clean up by noon.
• Make arrangements beforehand to have charity p/u leftovers at 1:00.
• Turn in money and list of participants to the bookkeeper.
34. Restaurant Fundraiser
• Select a fundraising restaurant like Rubio's, Panda Express or Pat & Oscar's.
• Select a location and set up with the manager a specific date.
• Get fliers from them or create one and have the copies made at the school office.
• Advertise in the newsletter and weekly school-wide updates and attach the flier.
• E-mail the attachment to players for them to pass out fliers to friends and family.
• Arrange with the manager a time for p/u of the check or give mailing address.
• Select a fundraising restaurant like Rubio's, Panda Express or Pat & Oscar's.
• Select a location and set up with the manager a specific date.
• Get fliers from them or create one and have the copies made at the school office.
• Advertise in the newsletter and weekly school-wide updates and attach the flier.
• E-mail the attachment to players for them to pass out fliers to friends and family.
• Arrange with the manager a time for p/u of the check or give mailing address.
35. Bake Sale (money raised goes toward the fees for the families that participate)
• Schedule date and locations.
• Advertise in the newsletter and weekly school-wide updates and attach the flier.
• Sign-up sheet for bringing items.
(cold drinks, baked goods, tables, table cloths, price list, & money box)
• Make posters for the kids to hold up to draw people in.
• Turn money and list of participants in to the bookkeeper.
• Schedule date and locations.
• Advertise in the newsletter and weekly school-wide updates and attach the flier.
• Sign-up sheet for bringing items.
(cold drinks, baked goods, tables, table cloths, price list, & money box)
• Make posters for the kids to hold up to draw people in.
• Turn money and list of participants in to the bookkeeper.
